It’s true: Google’s suite of services holds the keys to your life. Apps like Gmail, Contacts, and Keep have almost entirely replaced the need for a traditional address book and paper diary.
Given how much of your life sits in the cloud, wouldn’t it be sensible to back it all up occasionally? Your productivity would grind to a halt if you lost access to every contact and every item on your agenda.
This wikiHow teaches you how to download an archive file that contains all of your Gmail information to your computer. Unfortunately, you can't back up your Gmail account from within the mobile app. I need to download some emails from my gmail. All that emails have same label, subject and from. The emails contain links to song files. I need to download all that songs by an automated program. If I make the emails as files in my system, the automated program will extract the.mp3 links and will download all the songs. Dec 30, 2017 - It's never been more important to back up Gmail emails. Click the down arrow to choose between receiving an email download link, a file on Google Drive. Messages from Gmail onto your computer through IMAP protocol. Here is how you to save multiple download Gmail emails as PDF: If you have already authorized cloudHQ to read (access) and write (convert) your Gmail or Google Apps mail: Choose emails by clicking on the tick box on the left side of Gmail; If you want to save all emails then “select all” box to select all the emails you found in your search. With GMail Download Gmail Email to your computer you should be able to recover the e-mails from the Inbox, Drafts, Trash, Starred, Sent Mail, Spam or All Mail folders.
If you want to create a backup your Gmail, you have many approaches available to you. You could use Google’s native tool, you could rely on a third-party app, or you could take a customized approach
In this article, we’ll look at all three approaches to backup your Gmail in more detail.
How to Back Up Gmail Using Google
Google’s native tool is effective if you’re happy with a ZIP file of all your emails in the MBOX format. If you’re looking for something more nuanced, it might not be satisfactory.
Oddly, Google’s native tool isn’t even found within Gmail. Instead, you will have to log into your Google account at myaccount.google.com.
Once you’ve logged in, use the panel on the left-hand side of the screen to navigate to Personal info & privacy > Control your content.
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In the Download or transfer your content section, find the Download your data box and click on Create Archive.
Google will let you select the apps to include in your archive and, where appropriate, will let you select the specific data in each app using the dropdown menu.
We’re only interested in backing up Gmail, so click on Select None at the top of the screen, then scroll down and slide the toggle next to Gmail. You can either download all your email data or use the drop-down menu to select specific labels.
When you’re ready, click on Next. You will need to decide whether you want the backup in ZIP or TGZ format, a maximum size for your archive, and how you want to receive the backup (email, Drive, Dropbox, or OneDrive).
Finally, click on Create Archive.
Note: If you want to back up your contacts in VCARD, HTML, or CSV format, you can use the steps detailed above and slide the toggle next to Contacts before creating your archive.
Third-Party Apps
A few third-party apps are also worth considering. Here are three of the best. Note: When you’ve finished using a third-party app, make sure you revoke its access to your Google account.
1. UpSafe (Windows)
UpSafe is a no-frills, easy-to-use Windows app. It’s completely free.
Download the app to your computer, and you will be able to schedule backups, archive inboxes, manage your backup history, and filter your emails so you only backup the content you really want.
If you like the app, you might also appreciate UpSafe’s Google Account, Office 365, and Multi-Account plans. They all cost $24 for a year if you pay annually.
Download:UpSafe (Free)
2. Mail Archiver X (Mac)
If you’re a Mac user, the best tool at your disposal is Mail Archiver X.
It’s a set-and-forget-about-it app, meaning that once you have got it up and running for the first time, it will keep making backups on the schedule you determine.
Features include one-click archiving on individual emails, multiple export formats (including PDF), and support for Gmail, Exchange, Apple Mail, Eudora, Outlook, Entourage, Powermail, Postbox, and Thunderbird.
You can enjoy a 12-day free trial of Mail Archiver X. It includes all the features of the full app, making it great for a one-time backup. After the trial expires, you will need to pay $39.95 for a license.
Download:Mail Archiver X ($39.95)
3. Gmvault (Windows, Mac, Linux)
Technologically proficient readers should check out Gmvault. It’s a highly flexible command-line script written in Python. It means you won’t have the luxury of a fancy user interface.
How To Download Gmail Emails To Your Computer
However, if you spend some time learning how to use the app, it’s probably the best solution on this list.
It can run backups on schedule, it encrypts all the files it creates, and it can restore emails to your Gmail account at a later date. Gmvault can also download specific subsets of your emails.
Download:Gmvault (Free)
Alternative Methods
We’ll conclude with a few ways to back up your Gmail account that you might not have considered.
Email Forwarding
A simple-but-effective solution is to simply set up a rule in your Gmail account which forwards every emailHow to Auto-Forward Emails to Multiple Addresses in GmailHow to Auto-Forward Emails to Multiple Addresses in GmailGmail makes it easy to automatically pass emails on to others, but with a few filters, you can send those emails to multiple people at once.Read More you receive to a secondary email address.
It’s rudimentary, but it means you won’t have to fiddle about with third-party apps, massive ZIP files, and endless formats. You’ll also be able to take advantage of all the typical webmail tools like search, filters, and flags.
Of course, you can make the forwarding rule as complex as you wish. For example, you could choose to only forward emails from your colleagues or only emails which contain a photo.
The method does have some disadvantages. For one, you’ll have to keep an eye on the amount of remaining storage in your secondary email. You also won’t be able to back up existing emails using this method; you will only have a record of emails you receive going forward.
Use IFTTT
IFTTT is the easiest way to get apps and devices working together. It’s most well-known for its seamless integration with smart homeThe 10 Best IFTTT Recipes to Use With Your Wink HubThe 10 Best IFTTT Recipes to Use With Your Wink HubDo you run your smart home using a Wink Hub? These 10 IFTTT recipes can make your home run more effectively (and creatively) than ever.Read More products, but it’s also a phenomenal productivity toolEnhance Your Gmail Experience With These 9 Great IFTTT AppletsEnhance Your Gmail Experience With These 9 Great IFTTT AppletsGmail and IFTTT combine to give you the most productive email experience ever.Read More.
You can find lots of recipes which you can repurpose into backup tools. For example, you can archive emails from a specific address to a Google spreadsheet, automatically sync starred emails to Evernote, or save any email attachments to Google Drive.
Use a Desktop App
Users increasingly overlook desktop email clients in favor of web clients, but they’re missing outYou Should Ditch Webmail for a Desktop Email Client If...You Should Ditch Webmail for a Desktop Email Client If...A few years ago, webmail was all the rave. Wonder whether it's time to switch back to a desktop email client? Look no further. We show you the merits of a local mail service.Read More. Desktop clients are typically a lot more feature-rich than their online counterparts.
One aspect in which desktop clients excel is email backup. You can make your client retain a local copy of every email in your inbox. Some of the best desktop clientsThe 5 Best Free Desktop Email ClientsThe 5 Best Free Desktop Email ClientsYou need a free desktop email client to handle your incoming mail? Here are the best desktop email clients you can use without cost.Read More include Mailbird, Thunderbird, and eM Client.
How To Download Gmail Emails To Computer
How Do You Back Up Your Gmail Data?
Download Gmail Emails To Computer
We’ve given you a broad overview of ways you can back up your Gmail data:
- Use Google’s native tools
- Download third-party apps
- Create a secondary email address
- Try IFTTT
- Set up a desktop email client
Now we want to know how you back up your Gmail account. Which apps do you use? What makes them so unique? You can leave all your tips and suggestions in the comments section below.
Explore more about: Data Backup, Email Tips, Gmail.
- But the issue is to save copies of your incoming and outgng email, with same labels, in another account:I need record of all received and sent mail without drafts chats etc.If you want a complete mirror of your gmail in another location, then the only way to do that is to set up an email client on your computer with an IMAP connection to gmail.however this doesnt deal with the chat issues.
sohail roshni- I guess, the application you are trying on doesn't let you select the mail folders before archiving. I use Mail Backup X and it lets me archive folders of my choice. I keep the Junk folder out of my archives.
- OK, but how would a person 'RESTORE' the email from a backup?
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- Application-specific password required: https://support.google.com/accounts/answer/185833 (Failure)
I am getting this message
what to do?- You might have to create an App Password in order for the gmail-backup application to work
Gmail is a trustworthy service that won't just randomly delete your emails or cancel your account. However, you may still want to keep a backup of your Gmail messages just in case you want to view them without an internet connection. Fortunately, there are multiple ways to save your Gmail messages offline.
Information in this article applies broadly to all PC, Mac, or mobile devices. Your OS may offer additional backup features.
How to Use an Email Client to Download Your Gmail Emails
If you use Outlook, Windows Mail, or some other email client, your emails are already downloaded to your computer every time you get a new message. However, your Gmail account and the program you're using must both have POP enabled so that the emails don't get deleted if you delete them from Gmail.com.
To ensure that your email client downloads your Gmail messages:
- Enable POP in your Gmail settings by going to the Forwarding and POP/IMAP tab in your Gmail settings.
- Set up Gmail in your email client using the POP server settings. Messages should then download automatically to the default folder where all emails are stored.
- Copy the emails to somewhere safe on your hard drive.
For extra security, store your offline emails on an external hard drive or an online backup account.
How to View Gmail Offline With Google Chrome
Google Chrome users can view Gmail messages offline without downloading them. To set up offline mail:
- Open your Gmail account in the Chrome browser.
- Select the gear icon, then select Settings.
- Check the box beside Enable offline mail.
- Adjust the the settings to your liking and select Save changes.
- To view your messages while offline, open the Chrome browser and navigate to mail.google.com.
How to Download An Archive of Your Gmail Messages
Gmail Download Gmail Email To Your Computer Software
To download all of your Gmail messages in a convenient compressed format:
- Go to myaccount.google.com and sign in to your Google account.
- Select Manage your data and personalization.
- Select Deselect all at the top.
- Select All Mail data included and choose which types of messages to include.
- Scroll down and choose a file format for the download as well as your preferred delivery method. You can also schedule automatic backups for the future and set a maximum file size for your archive.
- You'll see a message letting you know that an archive is being created. This process can take a while, but you'll eventually receive a single file containing all of your messages.
Your messages will appear in the MBOX format, which is a very large text file. Email programs like Thunderbird can read MBOX files natively. For very large archive files, you should use an MBOX-compatible email program instead of trying to parse the text file.
This method offers a snapshot-in-time view of your Gmail account. If you need to pull data more frequently than once a calendar quarter or so, find an alternative method of archiving.
Use an Online Backup Service
There are many online companies that will incrementally back up your email and social media accounts for easy retrieval. For example, Backupify backs up personal information from Facebook, Flickr, Blogger, LinkedIn, Twitter, and Google. Give it a 15-day trial for free before you commit to paying for the service.
Set Up My Gmail On This Computer
Alternatively, try Upsafe or Gmvault. Upsafe offers up to 3 GB of storage for free, while Gmvault is an open-source project with multiplatform support and a robust developer community.
Selectively Archive Gmail Messages Using Data Rules
Download Gmail Messages To Computer
If you don't need all of your emails, consider more selective approaches to email archiving:
- Manual Forwarding: When you receive a message you know you want to keep, forward it to another email account. To keep a copy of emails you send, enter that other account's email address in the BCC line of your outgoing emails.
- Auto-forwarding: Tell Gmail to copy or blind copy all received email to a specific email address.
- IFTTT recipes:Use the IFTTT website to sync your Gmail account with a service outside of Google's ecosystem.
- Forward to Evernote or OneNote: Set up the [email protected] alias to import emails into OneNote, or use your custom Evernote email address to log messages into Evernote.